Deposits & Accounts Payable Bookkeeper

Job Description:

  • Full time, Monday-Friday. Typical hours 8:00-4:30. Position supervised by and is responsible to the Chief Financial Officer (CFO). This position is an accounting role in the business office. Duties Include but are not limited to:

Accounts Payable Processes:

  • Enter detailed debit and credit transactions accurately for bills
  • Maintain accurate records of expenses and purchase orders
  • Maintain detailed records and payments for credit card accounts
  • Balancing check reconciliations
  • Completing excel spreadsheets as assigned
  • Managing sales of surplus products or equipment
  • Learning electronic systems for analysis and record keeping as needed
  • Making meticulous notes to document processes as part of back up responsibilities

Deposit and Cash Management Processes:

  • Enter detailed debit and credit transactions for deposits
  • Record Electronic Transfers and Charges
  • Manage and audit petty cash and postage
  • Learning electronic systems for analysis and record keeping as needed
  • Periodic audits of petty cash and safe deposit box contents

Office Support (part time as assigned):

  • Answer phones and direct calls to agency offices as backup is required
  • Drafting letters and documents for the Executive Director, CFO or Unit Coordinators
  • Organizing, sorting, mailing, stamping or filing documents
  • Managing sales of surplus products or equipment

This position requires the individual to be pleasant, respectful, and helpful to the clients, visitors and staff. Applicant must be able to work cooperatively and professionally with all agency staff.

Minimum Qualifications:

  • Associates degree with coursework in accounting OR 5+ years of accounting experience
  • Have at least one consecutive full year of employment work history
  • Must be able to speak the English language in a correct, consistent, and understandable manner
  • Must be able to lift twenty-five pounds
  • Must be proficient in Word and Excel
  • Must be able to use or have the ability to quickly learn Agvance as well as other software programs

How to Apply:

  • Inquire in person at 1810 W. S. 3rd Street, Shelbyville, IL  62565
  • Obtain an application via e-mail. Send request to: kathyr@sccsil.org
  • Download and print an application - Application formats: [DOC | PDF]
    • Mail your completed application to:
      • Shelby County Community Services, Inc.
        1810 W. S. 3rd Street
        Shelbyville, IL  62565
    • Scan completed application and email to: kathyr@sccsil.org

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